Procurement Associate (Contracts Lead Level 1)

Job description

MAIN FUNCTIONS

Manages portfolio of agreements and new requests, enabling efficient and effective purchase of goods and services (from purchase to pay) with a focus on business value, on-time delivery, and cycle time. This position might be known as Junior Procurement Associate/Contracts Lead who works under high supervision and is responsible for the routine and basic tasks, such as, for example, communication with suppliers, price negotiation, monitoring vendors’ performance and communication with clients, etc.

TASKS AND RESPONSIBI LITIES

·         Familiar with SAP and GEP

·         Effective computer skills (email, excel, words)

·         Manages portfolio of agreements and new requests, enabling efficient and effective purchase of goods and services (from purchase to pay) with a focus on business value, on-time delivery, and cycle time

·         Liaise with suppliers, price negotiation, monitoring vendors’ performance

·         Negotiates contract pricing and terms & conditions directly with suppliers while working with internal stakeholders, seeking lowest total system costs and appropriate mitigation of supply and legal risk

·         Executes procurement processes in full compliance with Sourcing & Acquisition Handbook and CIMS (Controls Integrity Management System) catalogs and managing scope updates, pricing, Exhibits, amendments

·         Executes PtP (Procure-to-Pay) processes in full compliance with Sourcing & Acquisition Handbook and CIMS (Controls Integrity Management System) catalogs.

·         Fully leverages Procurement processes and tools to ensure most effective procurement method is utilized

·         Maintains agreement portfolio: scope updates, pricing, Exhibits, amendments.

·         Ensures contract compliance and utilization – monitors supplier performance, troubleshoots issues, etc.

·         Ensures transactional efficiency of agreements by leveraging systems.

·         Identifies business value and other opportunities within the portfolio.

·         Develops and maintains internal and external relationships to meet business line expectations.

·         Provides fit-for-risk process improvements

·         Implements category strategic guidance and shares portfolio specific market intelligence to Category Networks

·         Familiar with PETRONAS Tenders & Contracts Administrative Manual (PTCAM)

SKILLS AND QUALIFICATIONS

·         Bachelor Degree or Diploma in Finance / Accounting / Engineering (preferred) / IT or equivalent

·         More than 3 years in Procurement

·         Behavioral Skills: adapts, analytical, collaborates, communicates effectively, focus on customers

·         Functional Skills: PtP (Procure-to-Pay) knowledge, system utilization & efficiency, total system cost, apply controls mindset, application of business & procurement technical knowledge, service excellence, contract development, contract management, negotiating and influencing, relationship management

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